Inventory list

Stock Management > Inventory transactions > Inventory (Stocktaking) > Annual inventory count > Inventory list

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The inventory list displays all entries to be counted and provides the current counter reading.

It is also the management page for stocktaking.

 

PATH: Inventory > Inventory transactions > Annual inventory count > "Inventory list" button / right-click entry.

 
Administration tab

Inventory_list

Window mw_inventory_items_difference_browse.psr

 

Button

Meaning

All

Filter off, all entries are displayed.

Differences

Filter "only differences" which have been marked as "counted".

Not counted

Filter all entries which are not counted .

Not bookable

All entries are filtered, which are not bookable according to last check.

Enter counting

Opens list for enter counting to enter counting results.

Check

Check entries (pre-check).

Booking

Book differences.

Inventory history

Call up Inventory history for the selected entry.

 

Counting lists tab

Inventory_list_02

Window mw_inventory_items_difference_browse.psr

 

Button

Meaning

Set ...

Several entries can be marked. These are linked to the counting list, which was defined with the button "set" . Entries are sorted by the current order.

All ...

This function distributes visible entries on counting lists. The given number of entries is set to a counting list. Specify the number of entries you want on a count list.

Example: 5 entries per count list. Entry 1-5 on count list 1, entry 6-10 on count list 2.

Within the counting list, the specified sorting is applied.

Delete flag

All selected entries are deleted. Already booked entries cannot be deleted.

Print

Selected counting list is displayed and can be printed.

 

Extended tab

Inventory_list_03

Window mw_inventory_items_difference_browse.psr

 

Button

Meaning

Counted Set

Differences are posted only if a value was entered or if the switch "Change" was enabled.

Selecting "set to counted" the check mark "status changed" is activated for all rows.

Use this for example to issue the complete stock.

 

1. Start stocktaking

2. Set everything to "counted"

3. Book stocktaking

Counted Inventory Set

With this function, the warehouse stock is used for the column "counted quantity". The columns "warehouse stock" and "counted quantity" are then equal.

 

Example:

Only stock deviations are registered. In column "counted" the system stock is entered, the counter corrects then the counted quantity.

Import

Counted values can be imported using a simple text file. New entries are added.

See Import stock.

New valuation

Read in new valuation prices according to selected pricing.

This may be required, if prices are determined and stored only at counting and if they are to be transferred to the counting list.

 

Columns

Below the buttons of numerous columns are displayed (configurable via window settings). The columns "count list" and "sorting" must not be moved or set to hidden!

All available fields are now described (view all: Window Settings – Enable all fields).

Columns

Meaning

#

Line number.

...

Empty = not registered

yellow = registered, difference determined and not yet posted

green = everything fine: registered and posted, or registered without differences

red = Error at posting

Counting list

Number of counting list       Do not hide!

Visible only when switching to Counting list tab.

Sorting

Current sorting                   Do not hide!
Visible only when switching to Counting list tab.

Item

Item, If a difference was posted, or if there are no differences displayed in green.

Warehouse

Warehouse code.

Batch

Batch.

Bin location

Bin .

RFID

RFID.

New bin location

New bin after bin correction.

Warehouse stock

Inventory of the selected item at the reference date(start of stocktaking).

Counting amount

Counted quantity.

Difference

Difference.

UoM

Unit of measure.

Status change

Check mark, if status changed, or if bin or counted quantity was changed.

Reserved

Reserved quantity.

Error

Check mark if booking is not possible.

Booked

Check mark if booked.

Posting error

Description of booking error.

Counter

Name of counter.

Recorder

Name of recorder.

Entry date

Date of entry.

Info

Free text.

Price from entry

Note

Only prices >0 are considered.

Valuation price

Valuation price.

Printing date

Printing date.

Warehouse area

Warehouse area.

Serial ID

ID Number of serial.

Batch attribute

Batch attribute.

Ser. batch number

From SAP Business One-batch number.

Expiration date

Expiration date.

Manufacturing date

Manufacturing date.

Date of Permission

Date of Permission.

Bin location

Bin location of first posting of this batch (not the current one).

Details

Details from batch/serial number.

Begin / End of Warranty

Details on warranty from batch/serial number.

Serial

Check mark in case of batch-related item.

Batch

Check mark in case of batch-related item .

Bin location booked

Check mark if bin location has been booked.

 

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